Payments

Open Payments

Overview

The Payments screen is a consolidated ledger of every payment recorded against your firm’s invoices. Payments themselves are always recorded from an individual invoice — this screen is where you review them all in one place, filter by method or reconciliation status, and edit or delete records. It is especially useful for month-end review and answering client queries about payment history.

Payments start from an invoice

There is no Record Payment button on this screen. To record a payment, open the invoice it applies to and use Record Payment in the invoice detail panel. Until at least one payment exists, this page shows an empty state: “Record a payment from an invoice to see it listed here.”

The Payments list view with method values, a reconciled badge, and per-row Edit and Delete actions.

1. (1) Payment Method filter — narrow to a single method or show all
2. (2) Reconciled filter — All, Reconciled, or Unreconciled
3. (3) From / To date filters — limit by payment date
4. (4) Reconciled badge — shows whether the payment has been matched in reconciliation
5. (5) Row actions — Edit and Delete the payment record

Screen Layout

Filters (top): A Payment Method dropdown, a Reconciled dropdown (All / Reconciled / Unreconciled), and From / To date inputs. There are no client filter or date presets.

Payments table: Sorted by payment date descending. Columns: Date, Client, Invoice, Amount, Method, Reference, Reconciled, Actions.

UI Elements

Filters

⋮

Payment Method

Options: All methods, Cheque, E-Transfer, Wire, Credit Card, Cash, EFT, Other.

⋮

Reconciled

Options: All payments, Reconciled, Unreconciled. Filters by whether the payment has been matched during bank reconciliation.

📝

From / To

Date inputs that limit the list to payments received within the range.

Table Columns

📊

Date

The date the payment was received.

📊

Client

The client who made the payment.

📊

Invoice

The number of the invoice this payment is applied to, shown as plain text (not a link).

📊

Amount

The amount recorded in this payment.

📊

Method

The payment method: Cheque, E-Transfer, Wire, Credit Card, Cash, EFT, or Other.

📊

Reference

The optional reference entered when the payment was recorded (cheque number, e-transfer reference, etc.). Shows a dash when empty.

🏷️

Reconciled

A Reconciled badge once the payment has been matched during bank reconciliation, otherwise a Pending badge.

⋮

Actions

Edit and Delete buttons for the payment record.

Actions

Edit a Payment Record

1. Click Edit on the payment row. The Edit Payment modal opens with the current values pre-filled.
2. Adjust the amount, date, method, reference, or notes as needed.
3. Save. The linked invoice’s outstanding balance recalculates automatically.

Delete a Payment Record

1. Click Delete on the payment row.
2. Confirm in the dialogue. The payment is removed and the linked invoice’s balance is restored — if the invoice had been marked Paid, it reverts to Sent, Partial, or Overdue depending on its remaining balance and due date.

Record a New Payment

To add a payment, start from the invoice rather than this screen:

1. Open Invoices and click the invoice the payment applies to.
2. In the detail panel, click Record Payment and complete the form (amount, date, method, reference, notes).
3. Save. The payment then appears here in the Payments ledger.

Related

• Invoices — Record payments from within an invoice’s detail panel
• Reconciliation — Match bank statement deposits to recorded payments
• Reports — Billing and revenue reports include payment data