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Kuberan AI Help

Deposits

Open Deposits

Overview

The Deposits screen groups individual received funds — customer payments and daily sales routed to Undeposited Funds — into a single bank deposit. This mirrors real life: you take several cheques and cash to the bank and they appear as one lump sum on the statement. Grouping them here means your books match that single statement line instead of many separate entries, which makes reconciliation clean.

When you post a deposit, it creates a journal entry that moves funds from Undeposited Funds into the chosen bank account. You can also record cash back taken at the time of deposit, which is deducted from the bank amount and posted to a separate account. The screen has two tabs: Payments to Deposit (the pending items waiting to be grouped) and Deposit History (deposits already created).

Deposits screen showing pending items to deposit and the deposit history table
The Deposits screen — pending Undeposited Funds items on one tab, posted deposits on the other.
  1. (1) Summary cards — Pending, Draft Deposits, Posted, Total Deposited
  2. (2) Tabs — Payments to Deposit and Deposit History
  3. (3) Select items, then Create Deposit
  4. (4) Status badge — Draft, Posted, or Void
  5. (5) Row actions — view, post, void

Screen Layout

Summary cards (top): Pending, Draft Deposits, Posted, and Total Deposited — each with a count and amount.

Tabs: Payments to Deposit (pending items, with a count badge) and Deposit History.

Pending items table: Columns: Date, Type (Payment / POS Sales), Description, Method, Amount — each with a selection checkbox.

Deposits history table: Columns: Deposit #, Date, Bank Account, Items (count), Amount, Status, and Actions.

Statuses

StatusColourMeaning
DraftGreyDeposit created but not yet posted
PostedGreenJournal entry created; funds moved to the bank
VoidRedReversed; the entry is backed out

UI Elements

Pending Items Tab

Select All / Clear Selection

Select every pending item or clear the current selection. A counter shows the selected count and total.

Create Deposit

Enabled once at least one pending item is selected. Opens the deposit form pre-filled with the selected items.

Deposit Form

Deposit To

Required. The bank account that receives the grouped funds.

Cash Back (Optional)

Record cash taken back at deposit: pick an Account, enter an Amount, and optionally a Memo. The Net Deposit updates to the selected total minus cash back.

History Tab

Actions

Per-row: View, Post (draft deposits), and Void (non-void deposits).

Actions

Create a Bank Deposit

  1. On the Payments to Deposit tab, tick the items going to the bank together.
  2. Click Create Deposit.
  3. Choose Deposit To (the bank account) and set the Deposit Date.
  4. If you kept some cash, fill in the Cash Back account and amount; the Net Deposit recalculates.
  5. Add an optional Memo and save. The deposit appears under Deposit History as a Draft.

Post a Deposit

Click Post on a Draft deposit. This creates the journal entry that moves the grouped total out of Undeposited Funds and into the bank account (less any cash back). The single bank-side total now matches your statement line.

Void a Deposit

Click Void to reverse a deposit; the grouped items return to the pending list as Undeposited Funds.

Why Undeposited Funds?

When a received payment or daily sales entry is routed to Undeposited Funds instead of straight to the bank, it waits here until you group it into an actual deposit. This is what lets several receipts show on the statement as one line — and keeps reconciliation tidy.