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Kuberan AI Help

Transfers

Open Transfers

Overview

A transfer records money moving between two of the client’s own accounts — chequing to savings, a deposit that pays down a credit card, or moving cash to the bank. Because the money never leaves the business, a transfer is not income or expense: it simply moves a balance from one account to another with a balanced journal entry.

Posting a transfer credits the source (From) account and debits the destination (To) account for the same amount. Transfers can be staged as Pending and posted later (individually or in bulk), and a posted transfer can be voided, which writes a reversing entry.

Transfers list showing transfer number, date, from account, to account, amount, and status columns
The Transfers list with summary cards and the pending → posted workflow.
  1. (1) Summary cards — Total Transfers, Pending, Posted, Voided
  2. (2) New Transfer button
  3. (3) From Account → To Account columns
  4. (4) Status badge — Pending, Posted, or Void
  5. (5) Row actions — view, edit, post, delete, void

Screen Layout

Summary cards (top): Total Transfers, Pending, Posted, and Voided — each with a count and amount.

Toolbar: New Transfer button, a search field, and a Status filter. Selecting rows reveals Post Selected / Void Selected bulk actions.

Transfer table (centre): Columns: Transfer # (with memo beneath), Date, From Account, To Account, Amount, Status, and Actions.

Statuses

StatusColourMeaning
PendingAmberStaged but not yet posted; no ledger impact
PostedGreenJournal entry created; balances moved
VoidRedReversed; a reversing entry has been posted

UI Elements

Toolbar

New Transfer

Opens the transfer form.

Post Selected / Void Selected

Bulk-post pending transfers or bulk-void posted ones from the selection bar.

Form Fields

From Account

Required. The bank, credit-card, or cash account the funds leave. The current “To Account” is excluded from this list.

To Account

Required. The account the funds arrive in. The current “From Account” is excluded.

Amount

Required. The amount to move (minimum 0.01).

Post transfer immediately

Shown when creating a new transfer. Tick to post on save; leave unticked to save a Pending transfer for posting later.

Table Columns

Actions

Per-row: View, plus Edit / Post / Delete for Pending transfers and Void for Posted transfers.

Actions

Create a Transfer

  1. Click New Transfer.
  2. Set the Date.
  3. Choose the From Account and the To Account (each excludes the other).
  4. Enter the Amount and an optional Memo.
  5. Tick Post transfer immediately to post now, or leave it to save a Pending transfer.

Post a Pending Transfer

Click ⋯ → Post on a Pending row, or select several and click Post Selected. Posting books the entry — Credit the From account, Debit the To account.

Void a Transfer

  1. Click ⋯ → Void on a Posted transfer.
  2. Confirm. A reversing journal entry is created, undoing the balance movement.

Transfer vs Deposit

A transfer moves money between two of the client’s own accounts. A deposit moves received customer funds out of Undeposited Funds into the bank. Use a transfer for own-account movements; use a deposit to clear Undeposited Funds.