Books Dashboard
Overview
The Books Dashboard is the landing page for each individual client accounting file. It provides a snapshot of the client’s financial health at a glance — net income for the current period, live bank account balances, outstanding receivables and payables, and a feed of recent transactions. Quick action buttons let you jump directly to the most common tasks without navigating away from the dashboard. The dashboard refreshes automatically each time you open it, and bank balances update in near-real-time whenever a Plaid sync runs.
- (1) P&L Summary widget — net income for the selected period
- (2) Bank Balances widget — live balances for all connected accounts
- (3) Outstanding Invoices widget — total receivables by ageing bucket
- (4) Recent Transactions feed — last 20 transactions across all accounts
- (5) Quick Actions bar — one-click access to common tasks
Widgets
P&L Summary Widget
Displays the client’s income statement summary for the selected reporting period. The period selector in the widget header defaults to the current calendar month but can be changed to any closed or open period.
Dropdown showing all open and recently closed accounting periods. Select a period to refresh all figures in the widget. Defaults to the current month.
Sum of all revenue account balances for the selected period, net of any voided invoices or credit notes.
Sum of all expense account balances for the same period, including cost of goods sold (COGS) if applicable.
Revenue minus Expenses. Displayed in green when positive (profit) and red when negative (loss). Clicking the figure navigates to the Profit & Loss report filtered to the same period.
A small badge (Cash or Accrual) in the widget header reminds you which method is in use. The method affects how revenue and expenses are recognised in the P&L.
Bank Balances Widget
Lists every bank account connected to this client file, whether linked via Plaid or added manually. Each row shows the account name, institution, current balance, and the timestamp of the last successful sync.
Shows institution logo, account nickname, masked account number (last four digits), balance in CAD, and last sync time. Clicking a row opens the Bank Transactions list filtered to that account.
A coloured dot beside each account: green (synced within 24 hours), amber (sync overdue — more than 24 hours), red (authentication error). Click the red indicator to re-authenticate via Plaid.
Triggers an immediate sync for all Plaid-connected accounts in this client file. Manual accounts are not affected. The button shows a spinner while the sync is in progress.
Outstanding Invoices Widget
Summarises accounts receivable by ageing bucket. Figures are drawn from all invoices with a status of Sent, Viewed, Partially Paid, or Overdue.
| Bucket | Definition |
|---|---|
| Current | Due date is today or in the future |
| 1–30 days overdue | Past due by up to 30 days |
| 31–60 days overdue | Past due 31 to 60 days |
| 61+ days overdue | Past due more than 60 days |
Clicking any bucket navigates to the Invoices list filtered to that ageing range.
The sum of all unpaid and partially paid invoices. Shown in the widget header in large type for quick scanning.
Recent Transactions Feed
A chronological feed showing the 20 most recent transactions across all bank accounts and manually entered journals for this client. Each row shows the date, payee or description, account, and amount. Uncategorised transactions are highlighted with an amber indicator.
Shows date, payee/description, the chart-of-accounts category assigned (or “Uncategorised” in amber), and the debit or credit amount. Clicking a row opens the full transaction detail panel.
Link at the bottom of the feed that navigates to the full Bank Transactions list for this client.
Quick Actions Bar
The Quick Actions bar sits below the widget row and provides one-click access to the five most common tasks:
Opens the invoice creation form with the current client pre-selected.
Opens the bill creation form.
Opens the manual transaction entry panel for recording a bank deposit, expense, or transfer that is not captured by a Plaid sync.
Opens the document upload modal, which feeds into the AI document processor for automatic data extraction.
Opens the Reports section for this client. The Profit & Loss report is pre-selected.
Related
- Bank Accounts — Connect Plaid accounts and manage manual accounts
- Bank Transactions — Categorise and review all imported transactions
- Invoices — Create and send invoices, record payments
- Bills — Enter vendor bills and track payables
- Reports — Generate P&L, Balance Sheet, and other financial reports