Bank Rules

Open Bank Rules

Overview

Bank rules — labelled Fin Rules in the app — automate the categorisation of recurring bank transactions. Each active rule is evaluated in priority order, and the first rule whose conditions match a transaction applies its actions: assigning a GL account, optionally setting a vendor/customer, a tax rate, a payment method, a memo, and (optionally) auto-confirming the match. When you save a rule it is also applied retroactively to existing eligible transactions automatically. Rules can be learned from the bank feed (“Learn Fin Rule”) or created here from scratch.

The Fin Rules list with priority reorder controls, condition and assignment summaries, and per-rule menus.

1. (1) New Rule button — opens the rule builder panel
2. (2) Reorder controls — up/down chevrons change a rule's priority
3. (3) Conditions summary — description, type, and amount criteria
4. (4) Assign To summary — the GL account (and vendor) applied when the rule fires
5. (5) Status toggle & Actions menu — enable/disable, edit, duplicate, delete

Screen Layout

The screen (headed Fin Rules) is a single prioritised list. Rules are evaluated top-to-bottom by priority; the first match wins. The toolbar has a New Rule button and a ⋯ overflow menu with Import Rules and Export Rules (JSON).

UI Elements

Toolbar

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New Rule

Opens the Create Fin Rule builder panel on the right.

⋯

Import Rules / Export Rules

Export the client’s rules to a JSON file, or import rules from one.

Rule List Columns

📊

Reorder / Priority

An up-chevron / down-chevron pair moves a rule up or down the priority list (there is no drag-and-drop). A numeric Priority badge shows the position — a lower number means higher priority, and evaluation stops at the first matching rule.

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Rule Name

The rule’s label. Rules that were learned automatically from the bank feed carry an AI Learned badge.

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Conditions

A summary of the match criteria — the description match, transaction type, and amount condition.

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Assign To

The GL account the rule categorises to, plus the vendor if one is set.

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Times Applied

How many transactions the rule has been applied to.

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Status

A clickable Active / Inactive pill. Inactive rules are skipped during evaluation without being deleted.

⚙️

Actions

Per-rule menu: Edit, Duplicate (creates a copy at the next priority, starting inactive), and Delete.

Rule Builder

The builder panel (Create Fin Rule / Edit Fin Rule) opens on the right. At the top it has a Rule Name (required), a Priority number (lower = higher priority), and a Rule is active checkbox, followed by the Conditions and Actions sections.

Conditions (When to apply)

All specified conditions must be true for the rule to fire (AND logic). Each rule has a single description condition and a single amount condition — they are not a repeatable list.

Condition	Options	Notes
Bank Account	Any bank account, or a specific account	Scopes the rule to one account
Description Match	Contains, Starts with, Ends with, Equals, Regex	Matched against the transaction description; regex patterns run through a safety guard
Transaction Type	Any, Credits (incoming), Debits (outgoing)	Based on debit/credit direction
Amount Match	Any amount, Equals, Greater than, Less than, Between	”Between” shows a second (Max) value input

Actions (What to do)

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Categorize to Account

Required. The GL account to assign. This categorises the transaction.

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Vendor / Customer

Optional. A single picker with Vendor and Customer tabs (choosing one clears the other). You can create a new vendor or customer inline.

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Tax Rate

Optional. Sets the tax rate applied to matched transactions.

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Payment Method

Optional. E.g. EFT/Direct Deposit, Cheque, Cash, Credit Card, Debit Card, Wire, e-Transfer, Bank Transfer, Other.

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Default Memo

Optional. A memo applied to matched transactions.

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Auto-confirm matching transactions

When on, matched transactions are confirmed automatically rather than left as a suggestion.

Actions

Create a Rule

1. Click New Rule. The Create Fin Rule panel opens.
2. Enter a Rule Name and, optionally, a Priority (lower runs first).
3. In Conditions, set the bank-account scope, the description match (operator + text), the transaction type, and any amount condition.
4. In Actions, choose the Categorize to Account (required) and optionally set a vendor/customer, tax rate, payment method, memo, and the auto-confirm toggle.
5. Save. The rule is created and applied automatically to existing eligible (unreconciled, uncategorised, unlocked-period) transactions — there is no separate “apply to existing” prompt.

Retroactive apply is automatic

Saving a rule silently applies it to matching existing transactions in the background (skipping locked fiscal periods). You do not need to opt in, and the save is not blocked while this runs.

Edit a Rule

1. Open ⚙️ → Edit on the rule row.
2. The Edit Fin Rule panel opens pre-populated. Make changes and save. If the rule is active, it is re-applied to existing eligible transactions.

Reorder Rule Priority

1. Use the up or down chevron on a rule row to move it in the priority list.
2. The new order is saved and priority numbers are reassigned. Rules are evaluated lowest-number-first, first match wins.

Enable, Disable, or Duplicate

• Click the Status pill to toggle a rule Active / Inactive.
• Use ⚙️ → Duplicate to copy a rule; the copy is created at the next priority and starts inactive.

Delete a Rule

1. Open ⚙️ → Delete on the rule row and confirm.
2. Deleting a rule does not un-categorise transactions it previously matched.

Related

• Bank Transactions — Review and manually categorise transactions
• Vendors — Link rule actions to vendor records for better reporting
• Chart of Accounts — Manage the accounts available for rule assignment